Recording a tenancy

A tenancy is the lease behind a property — the tenant, the dates, the rent and the deposit. Recording it is what makes rent tracking, arrears and renewal reminders work, which is why a property with no tenancy shows dashes rather than zeros.

Recording it

On the property's Tenancy tab, select + New tenancy.

Fill in the tenant's email, when the tenancy starts, how it ends (a fixed term or rolling with no end date), the monthly rent, the payment day and the deposit. Create tenancy saves it.

If a tenancy is already running, starting a new one ends the current one first — one property holds one active tenancy at a time.

Dropping the signed contract into the setup card is usually faster than typing: it is read for the tenant, the dates and the rent, and you see what was found before anything saves.

The agreement itself

The signed agreement is filed on the same tab under Paperwork, and shows on the property's Documents tab too — one place to act, the other to keep. It stays against the tenancy, so it is still there when someone asks what was agreed.

If something looks wrong

• Contract read wrongly? The contract is the authority, not our reading of it. Check the dates and the rent before saving.
• Rent changes mid-tenancy? Record it as it stands, then update the rent when it changes. The history is kept.